A P P R O V E D
Windsor Community Television, Inc (WIN-TV)
Minutes of the Board of Directors Meeting
September 25, 2007
The meeting was called to order at 7:09 by Vice President Steve Hodges. Present were:
Executive Committee:
Steve Hodges, Vice President Bill Stephenson, Secretary
Lorenzo Elliott, Member-at-Large Lenford Lawes, Treasurer
Board Members:
Lucinda Canty
Lawrence Jaggon
Clark Pickens
Barry Tuttle
Ann Walsh
Excused absence: John Berky, Carol Hartman, Jane Garibay, Errol Richardson
Unexcused absence: none
The agenda was approved by consensus, and Vice President Hodges moved to:
2. Public Communications: none
3. Approval of Minutes:
Mr. Pickens moved, seconded by Mrs. Walsh, to approve the minutes of the August, 2007 meeting. The motion carried unanimously.
4. Treasurer's Report:
The Treasurer's report for August was presented by Mr. Lawes.
Mr. Stephenson moved that we accept the Treasurer's report; Mrs. Walsh seconded.
Mr. Jaggon suggested moving the bulk of our funds to a money market account, and also pointed out that the website expenses should have an offsetting income figure for a net zero cost to us, since this is covered by a grant.
After discussion, during which both the money market account and the web bookkeeping change were agreed to, the motion carried unanimously.
5. President's Report:
No report in the absence of the President.
6. Staff Report (Fred Wynter):
the equipment recently ordered has, for the most part, arrived, but not all is unpacked
new programs include Miss Senior, the NW Park Fair, and the Tavern Trot
we're entering the Fall season, traditionally a time of increased programming, including WHS football and soccer
7. Standing Committee Reports:
Fund Raising - Mrs. Walsh reported that
a letter inviting businesses to join our Business Directory has been sent out; as yet, there are no responses
nine new volunteers have started production training classes
positive contact has been established with the families of three of the "Hometown Windsor" recipients
donations are being sought to cover the mailing of a holiday "Hometown" package to the troops
Finance Mr. Richardson: absent, no report.
Public Relations Mr. Berky: absent, no report.
Nominating Mr. Elliott reported:
there are two applications for new Board members to be acted upon tonight; due to the personal nature of the discussion, he requested that this be done in executive session
the committee asks that current Board members let him know if they desire to continue on the Board
Programming Mrs. Hartman: absent, no report.
Technology Mr. Hodges:
new equipment has arrived, not yet unpacked
Policy Review Mr. Stephenson:
the Committee met to review Political Programming policies
the Committee wanted maximum participation, and reviewed policies with that in mind
a set of revised policies (appended to the end of these Minutes) was submitted for approval
Mr. Pickens moved that the Board approve the Committee's recommendations; Mr. Jaggon seconded.
Mr. Jaggon suggested adding one additional policy (new #6) that political programming cease at midnight the day before election day. This was accepted by the maker of the motion as a friendly amendment.
After discussion, the motion, as amended, carried unanimously.
9. Old Business:
the change to Comcast phone and Internet is on hold, since our Comcast contact has changed. Prior discussion was with John Bairos, who has moved within the organization; our new contact is Steve Fitzgibbons. Mr. Jaggon reports that Mr. Wynter is filing a new application with Mr. Fitzgibbons.
the HACTAC Seminar has been postponed to March 8, 2008; a revised program and new location will be announced
the nine-hour part-time office position approved last month has been filled by Mrs. Ceil Greco. She is scheduled for three hours on Monday, Wednesday, and Friday. She has already arranged for us to receive new (used) office furniture from the Board of Education Central Office. Mr. Jaggon asked if the position had been advertised and what criteria were used; that information was not immediately available.
Mr. Jaggon reminded the Board that we were going to arrange for Press passes for videographers; Mr. Stephenson replied that the logo was currently being revised and that we should wait for that.
10. New Business:
Mr. Stephenson reported that the Executive Committee has recommended the purchase of an Apple Macintosh editing system, to include a Mac Pro tower, 23" LCD monitor, Final Cut Pro software, and external hard drives, total not to exceed $4.500.
o Mr. Hodges reported that this was the direction in which the High School video program is moving
Mr. Pickens moved, seconded by Mr. Elliott, that we purchase the Mac editing station as described, cost not to exceed $4,500. The motion carried unanimously.
Mr. Stephenson said that Mr. Peter Gross, a volunteer member of the Policy Review committee, has arranged the possibility of receiving some used video equipment from ING. Plans are for Mr. Gross, Mr. Stephenson, and Mr. Wynter to visit the Hartford ING location to see what might be available to us.
At 8:05, Mr. Elliott moved, seconded by Mr. Jaggon, to go into executive session for internal matters. The motion carried unanimously.
The Board came out of executive session at 8:25.
During executive session, motions were made, seconded, and carried unanimously to appoint Mrs. Lori Hartmann and Mr. Elliot Serota to fill vacancies on the Board. Mr. Serota will fill a term that expires in December 2007; Ms. Hartmann will fill a term that expires in December 2008. This was announced in open session.
With no further business being presented, the meeting was adjourned by acclamation at 8:30.
Respectfully submitted,
William Stephenson,
Secretary
Addendum: Political Programming Policies as amended and approved:
Political Programming
All political candidates and parties are welcome to use the production equipment and broadcast capabilities of WIN-TV. Programming made for a political purpose assumes all WIN-TV policies are followed, as well as the additional policies listed below.
1. Taped programs must be received at the station at least 48 hours prior to the date they will be shown. Booking studio time for a live broadcast must be done at least two (2) weeks in advance of broadcast.
2. Open Studio Provision: In the event a candidate or political party has difficulty arranging studio time with certified producers, WIN-TV will set aside a block of studio time with staff/certified members for the purpose of taping a one time "infomercial" no longer than ten (10) minutes. This time will be reserved on a first come, first served basis. A standard background and set design will be used.
3. There is to be no political advertising for money, i.e. no solicitations of funds and no payment to producer(s) for services. Any program containing slanderous or unsuitable material, according to WIN-TV policies, may not be aired.
4. Each program will be scheduled at least once during prime time hours. Further airtime will be subject to the number of programs received from other candidates and other locally produced programs.
5. If for any reason the airing of a program is canceled, every effort will be made to re-schedule the program at an appropriate time.
6. Airing of political programming will cease at midnight of the day preceding an election.
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