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Monthly Board Minutes
Now available:
--- August 2007
--- September 2007
---October 2007
---November 2007
Thank you for your interest and support.
A P P R O V E D
Windsor Community Television, Inc (WIN-TV)
Minutes of the Board of Directors Meeting
August 28, 2007
The meeting was called to order at 7:09 by President Jane Garibay. Present were:
Executive Committee:
Jane Garibay, President
Bill Stephenson, Secretary
Steve Hodges, Vice President
Lorenzo Elliott, Member-at-Large
Board Members:
John Berky
Barry Tuttle
Clark Pickens
Ann Walsh
Excused absence:
Carol Hartman
Lawrence Jaggon
Lenford Lawes
Lucinda Canty
Errol Richardson, Treasurer
Unexcused absence:
none
The agenda was approved by consensus, and President Garibay moved to:
2. Public Communications: none
3. Approval of Minutes:
Mr. Berky moved, seconded by Mr. Elliott, to approve the minutes of the June 2007 meeting. The motion carried unanimously.
4. Treasurer's Report:
The Treasurer's report for June was presented by the President, in the absence of the Treasurer, Mr. Stephenson moved that we accept the Treasurer's report; Mr. Berky seconded.
Mr. Pickens questioned the cost of the web site, saying that he thought it was high. It was pointed out that this was a specific donation from Windsor Federal Bank and did not impact our operating budget.
After discussion of web financing, the motion carried unanimously.
5. President's Report:
Deferred to committee reports nothing extra to add at this time.
6. Staff Report:
Mr. Wynter reported that:
- Cleanup is a continuing process; PC Development will assist us by recycling unneeded electronic equipment.
- ComTrust Credit Union is a new member of the Business Directory; Mr. Wynter will be acquiring new photos for their listing.
- Fall office hours for Mr. Wynter are: Mon. & Weds - 12:30-6:00; Tues. & Thurs. 12:00 to 6:00; Fri. - 12:00-5:00; weekends by appointment only.
- Program descriptions of individual shows are being added (some there already) to the website in a database that, when completed, will be fully searchable online.
- Copies of programs can be ordered online, including the option of payment via credit card.
- The weekly schedules for Chs. 5 & 19 are now on the website.
Mrs. Walsh asked if users could input community calendar data via the website, rather than coming to the station; Mr. Wynter indicated that this is currently possible.
7. Standing Committee Reports:
Fund Raising - Mrs. Walsh reported that :
- The committee is working on a letter to send to businesses inviting them to join our Business Directory; this should go out by the end of the week.
- Volunteers at the station have not been consistent in hours, but all phone messages are being answered.
- Training classes with Carol Hartman resumed during the summer; nine volunteers are on deck, but need follow-up training soon.
- Mr. Hodeges interjected that follow-up classes will be scheduled soon, certainly before the next Board meeting
- A how-to-do-it "infomercial" has been suggested on the process of producing a show
- Project "Send Hometown Windsor to the Troops" has sent a third mailing; several "thank-you's" have been received. Donations ranging from $50 to $175 have been received, and will help cover shipping costs.
- Mrs. Walsh will send a list of the recipients to the webmaster for posting.
Finance - Mr. Richardson: no committee business to report.
Public Relations - Mr. Berky reported:
- The committee promoted the training classes in the Windsor Journal, the Journal Inquirer, and the Hartford Courant, as well as on the Chamber of Commerce website.
Nominating - Mr. Elliott reported:
- We have two applications for new board members to fill the two current vacancies, but he has not spoken with them personally yet.
Programming - Mrs. Hartman was unable to attend, but sent the following report:
The Children's workshop was advertised, but there were no inquiries, so it didn't run this summer. Instead, a series of introductory classes were offered for adults, thanks to the efforts of Ann Walsh. In the classes, the basics of media literacy we covered, such as shot framing, camera angles, sound, and lighting, to a minor extent. Some elements of production were covered.
It is hoped that at the meeting tonight the board will approve the purchase of new field equipment. These new producers are eager to learn more, and we really are at a standstill with field production. Additional classes will happen late in the fall.
A database of producers is being created.
It is the custom to have the programming committee meet the Tuesday after the board meeting, but I am committed to a school activity that evening. Is there any objection to having a meeting on Tuesday, September 11th? In addition to Mrs. Hartman's report, Mr. Stephenson reported that the FileMaker Database program has been purchased and installed on the front desk computer for use in creating a program database.
Mr. Hodges suggested that we reach out to each PTO and invite them to send a member to learn the basics of production. He also noted that several students, grades 7-12, are interested in becoming involved.
Technology - Mr. Hodges asked to make his report under New Business
Policy Review - Mr. Stephenson said that the committee had not met during the summer, but plans to meet prior to the next board meeting.
9. Old Business:
- Web Photos bios: Mr. Stephenson noted that we still need photos and bios from some board members; Ms. Canty has said that she will get hers to us soon; Mr. Pickens has his present tonight; there are still a few more needed.
- Status of Comcast telephone service? Mr. Jaggon was investigating, but is not present tonight.
- HACTAC Seminar is Saturday, September 15, 9:00 to 3:00, fee is $75 each (including lunch and refreshments). It was agreed by consensus that WIN-TV would pay for any board member wishing to attend; they should contact Mrs. Hartman for reservations/information, since Mr. Stephenson will be out of town next week.
10. New Business:
Executive Committee's Purchasing Recommendation:
Mr. Hodges reported that since training needs require more equipment, the Executive Committee had asked him to work with Mr. Wynter to develop two "Field Kits" including a High Definition camera recording direct to internal hard drive, a tripod, external microphones, and accessories. The Committee also recognized Mr. Wynter's suggestion for a DVD duplicator to cover requests for multiple dubs. The total cost for this equipment, as selected by Mr. Hodges and Mr. Wynter, would be approximately $3,800.
Mr. Berky moved, seconded by Mrs. Walsh, that the station spend up to $6,000.00 - the amount agreed upon by the Executive Committee - to purchase two field kits and a DVD duplicator. The motion carried unanimously.
Executive Committee's recommendation for staffing changes:
Mrs. Garibay reported that the Committee recommends instituting a 9-hour-weekly position for office support.
Mr. Hodges moved, with Mr. Stephenson seconding, that the position be created and filled.
- Mr. Pickens inquired if 9 hours would be sufficient; the response was perhaps not, but it's all we can afford at the moment.
- Mr. Berky inquired about the budget amount, and was that included in our budget? The response was that we would be offering $10/hr, or approximately $4500 per year, and that the position is included in our operating budget.
The motion carried unanimously.
- In response to a question from Mr. Stephenson, it was agreed that we will post the minutes of Board meetings on the website, but only after they have been approved.
- Mr. Stephenson reported that there is a docket open at the DPUC concerning AT&T and their public access responsibilities; comments from AT&T, Comcast, Cox Cable, the Office of Consumer Council, and representatives of several access channels throughout the state, including Bloomfield and Simsbury, are on file at the DPUC website; the reference is Docket # 07-05-23.
With no further business being presented, the meeting was adjourned by acclamation at 8:06.
Respectfully submitted,
William Stephenson,
Secretary
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